Journal papers and co-authors
Most journals now ask authors to say how they used AI. Usewright records it as you write, then turns the record into the statement your publisher asks for. It never sees your manuscript.
How it works
- Writing on your own? In a personal or research space, add a task from the “Journal or conference paper” template.
- Writing with co-authors? One author, usually the corresponding author, creates a “Paper with co-authors” space and shares the join code. Anyone can add the parts of the paper, such as the methods or the analysis.
- Plan and reflect as you write. For each part, say how you will use AI, then what you actually did: the tool and version, what it did, which sections it touched, and how you checked it.
- Include what belongs in the statement. In a paper space, each co-author chooses which entries to include. The rest stay private.
- Pick the format and copy it. Choose the publisher. Usewright writes the statement the way that publisher asks, and separates AI used for writing from AI used in the research, which most publishers want in the Methods.
Paper, team, or research supervision?
| Space | Best for | Who sees what |
|---|---|---|
| Paper with co-authors | Several authors writing one paper | Each co-author sees the combined AI statement, built only from entries each person chose to include. |
| Team, at school or work | A project team agreeing on AI use | Only combined counts, once 4 members respond. No one sees anyone's entries. |
| Research supervision | A supervisor and PhD students | The supervisor sees only the entries a student chooses to share, usually before a meeting. |
A paper names who did what, because the journal holds every author responsible for the whole paper. A team space never does, because its purpose is honest reflection without anyone being singled out.
Formats available
| Publisher | Includes | Where the statement goes |
|---|---|---|
| Elsevier | Elsevier journals, such as Computers & Education | A separate declaration section. AI used to do the research goes in the Methods instead. |
| Springer Nature | Springer and Nature journals, such as the International Journal of STEM Education | The Methods section, or an equivalent section. Some guidance also mentions the Introduction or Acknowledgements. |
| Wiley | Wiley journals, including the Journal of Engineering Education (JEE) | Described in the manuscript itself, and disclosed when you submit. Use for spelling, grammar, and general editing only is exempt. |
| Taylor & Francis | Taylor & Francis journals, including the European Journal of Engineering Education | A specific AI use statement in the article, with the tool's full name and version, how it was used, and why. |
| IEEE | IEEE journals and conference papers, including IEEE Transactions on Education | The Acknowledgments, naming the AI system, each section that used it, and how much. |
| Studies in Engineering Education | Studies in Engineering Education (SEE) | A section titled "Statement on Artificial Intelligence" for use beyond copyediting. AI used in the research goes in the methodology section too. |
There is also a general format for any other journal, a conference, a thesis, or a report.
Each format follows the publisher's own policy page, checked on November 1, 2026. Publishers change these rules, and individual journals can add their own, so always confirm with your journal's author instructions before you submit. If you spot a change, tell us.
Reviewing a manuscript
The “Review a manuscript” template is set to no AI and marked confidential. Elsevier and Taylor & Francis forbid putting a manuscript under review into an AI tool, Springer Nature allows only secure or approved tools, and Studies in Engineering Education does not allow AI in reviewing at all. If you do use AI in a permitted way, such as polishing the language of your own report, Usewright writes a short statement for the review, with the rules of the publisher you pick.
What the record is, and is not
It is your own account, recorded at the time you worked. It helps you write an accurate statement and explain your process if an editor asks. It is not proof on its own, and Usewright never checks or detects AI in a manuscript.